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NATIONAL CRIMINAL BACKGROUND CHECK (FINGERPRINTING)


  • On January 10, 2013, Governor Patrick signed into law H. 4307, An Act Relative To Background Checks. The new law requires all public school employees in Massachusetts to submit to fingerprint-based state and national criminal background checks.
  • School volunteers and subcontractors/laborers commissioned by schools to perform work on school grounds, may need to submit their fingerprints for the state national checks if asked to do so, and they must continue to submit to state CORI checks. At the discretion of the school employer, subcontractors or laborers commissioned by schools to perform work on school grounds may be required to submit both a CORI check and fingerprint-based state and national background checks.
  • Under the new law, all newly hired school and early education employees (those employees hired for the 2013-2014 school year) are currently required to submit their fingerprints for state and national criminal history checks during the 2013-2014 school year. (no later than June 30, 2014)
  • All current or existing  school and early education employees (those employees hired prior to the 2013-2014 school year)  are required to submit to fingerprint-based background checks prior to the beginning of the 2016-17 school year. (no later than June 30, 2016)
The vendor selected to do the fingerprinting is MorphoTrust USA. Their website is:

The Provider ID for Westford Public Schools is 03260000


OVERVIEW OF THE FINGERPRINTING PROCESS
Register for your fingerprinting appointment via website at www.identogo.com or call 866-349-8130.
Bring approved form of ID & registration confirmation to your appointment and have fingerprints taken.
The results from your criminal record checks are sent to MA DCJIS for review.
Results are returned to the district(s) identified by you during the registration process.

Schedule for Fingerprinting for Employees Hired Prior to September 2013
By now, all employees hired since September 2013 should either have a completed SAFIS background check or have a check in process. We’ve been holding off on starting the checks for pre-September 2013 employees to allow the backlog at many of the enrollment centers to clear. But we are ready to start. To avoid overloading the enrollment centers, pre-September 2013 employees will be checked according to a staggered schedule based on the first letter of the employee’s last name:

A-D
October 2014 through March 2015
E-K
April 2015 through April 2015
L-P
August 2015 through December 2016
Q-Z
January 2016 through May 2016

Fingerprinting Steps

Step One
Go to this website and click on Massachusetts: http://www.identogo.com/BookanAppointment.aspx
Step Two
Click on Online Scheduling or call 866-349-8130.  You may pay by credit card at the time of registration or by check or money order at the time of your appointment.  The fee is $55 if you hold a DESE license and $35 for all others.  You will enter Provider ID  03260000 for Westford Public Schools.
Step Three
Bring a copy of your registration confirmation to your scheduled appointment with approved form of ID.
Step Four
Go to your scheduled appointment.  Please retain the receipt from your appointment.

IMPORTANT INFORMATION
MA state regulations require that all school employees hired for the 2013-2014 school year be fingerprinted no later than June 30, 2014.  All school employees hired prior to the 2013-2014 school year must be fingerprinted no later than June 30, 2016.

Rescheduling and refunds:  There are very specific conditions for refunds and missed appointments.  
The link to reschedule and refund policy is:  https://ma.ibtfingerprint.com/?static=1&page=refundpolicy 

SELECTED FAQs

1.  How is this different from CORI? Fingerprinting is a ONE TIME event, CORI is performed annually. Fingerprinting reports will state all arrests nationwide. CORI reports only Massachusetts arrests.
2.  Will I still be required to submit a CORI every year?  Yes. The fingerprinting process does not replace the annual CORI check.
3.  May I go to my local police station to submit my fingerprints for the state and national criminal history checks?  No. The state requires you use the selected vendor.
4.  Are all staff required to be fingerprinted?  Yes.  All Massachusetts school employees are required to be fingerprinted.
5.  Is there a fee for fingerprinting?  Yes.  Any staff member who holds a DESE License is required to pay a $55 fee regardless of whether or not a DESE license is required for your position.   Staff members who do not hold a DESE license are required to pay a $35 fee.  Under GL Chapter 459 of the Acts of 2012, the employee is responsible for this fee.
6.  Who will have access to the results of my fingerprint background check?  MA state regulations limit who has access to fingerprinting results.  Only select personnel deemed appropriate by the Superintendent of Schools will have access to the results.  All results are confidential.
7.  What is an approved form of ID?  Approved forms of ID include but are not limited to, Drivers License, US or Foreign Passport, US Military ID card (with photo), State Issued ID, or Employment Authorization document.  All forms of ID must include a photo, full name, and date of birth.  All documents must be verifiable and unexpired.
8.  I work in more than one district.  Will I be required to be fingerprinted separately for each district?  Employees such as substitutes, coaches, bus drivers, and contracted services who work in multiple districts will have the opportunity to have their results sent to up to 10 districts.  Please note:  each school district has a unique provider ID.  You will need to obtain the provider ID from each district prior to registering for your appointment.    During the registration process, you will be asked to input the district code, or “Provider ID” that you wish to have your results sent to.  At that time, you will have the option to add additional provider ID numbers.  Please see pages 8- 9 of the SAFIS registration guide for details.

For more FAQs:

WEBSITE INFORMATION AND HOW TO REGISTER:    http://www.identogo.com/BookanAppointment